Every business in New York requires sharing of files between employees and clients. Plus, they have to collaborate on different projects as well. To make the process convenient, a file-sharing application or tool can make things very easy. This is why businesses use some kind of file-sharing tool or application as they make a difference. Saving time and money, and protecting your business data are very crucial. Using file sharing for business not only saves time and money but makes workflows efficient as well.
Sharing your business files with the right people at the right time is very important. You might be thinking why there is a need to use a sharing application or tool when you can use email? Well, the question is right at its place, and here is the answer to it. You can use the email option but how certain are you that every recipient is seeing the mail at the time at which you have sent the file? Plus, there is a big question mark as far as security is concerned.
When you are running a business organization, you need instant file sharing options. You not only need to share files with employees inside the office but with clients outside your workplace as well. Therefore, you need to choose the best among the different File Sharing services available in the market. Going this way not only saves time and resources but keeps your crucial business data secure as well. Moreover, it enhances the collaboration processes of your business organization.
File Sharing for Business Through a VoIP Phone System
The evolution in technology has solved all the file-sharing problems. Now, you do not need to use manual processes like couriers to send or receive files. Well, you might be using different tools for different processes. For example, a telephone to answer calls, a fax machine to send or receive files, video applications for virtual meetings, and many others respectively. What if you get all these features in a single platform? It helps in controlling the budget and saves time as well.
So, it is time to say goodbye to your traditional office phone and have a VoIP phone at your workplace. With a VoIP phone, you can answer phone calls in a better way. It allows you to communicate with multiple clients at the same time. Plus, it offers file sharing for business as well. This allows you to share files with your clients and employees during the call. So, having a VoIP phone in your office allows you to save money by having a single platform for all the crucial tasks like calling, virtual meetings, and sharing files as well.
Benefits of File Sharing With a VoIP Phone
As mentioned earlier, a VoIP phone not only allows you to communicate but collaborate efficiently too. This phone technology is not like a dedicated application that provides a single feature. It is a feature-full phone technology that can help in achieving your business goals without going out of your budget. Have a look at the benefits that your business can get when sharing files through this phone technology:
Share Files During the Call
Sometimes it is very important to see the document which you are discussing with the client. Well, you have the access to the document but not your client. So, when you communicate through a VoIP phone, you have the option of instant file sharing. Using this option, you can make the file visible to the client as well. The client can see the file and understand clearly what you are trying to say.
If your organization’s workflow is efficient, you can enhance productivity. Normally, you have to use different tools and applications for every process. This includes a telephone for calling and others respectively. However, using a VoIP phone allows you to call, share files, and video conference through a single platform. This saves time and boosts productivity.
Sending a business file to every employee one by one takes time. Or it will be more accurate to say that it wastes time. However, when you use the File Sharing services of a VoIP phone, you can collaborate smoothly with all your employees by sharing the file only once with all of them at the same time. Anyone can add their part during the session.